Lake of the Woods County Board Proceedings

                                                            November 12, 2025

CALL TO ORDER Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Buck Nordlof, and Jon Waibel. Also present was Deputy Auditor-Treasurer Anna Sanchez. Absent was Commissioner Ed Arnesen.

APPROVAL OF AGENDA Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: Small Cities Rehabilitation Grant Agreement, Phone Stipend, Credit Card Approval, and RFP for HVAC.

APPROVAL OF MINUTES Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of October 28,2025.

SOCIAL SERVICES Claims Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $9,171.94; Commissioners Warrants $3,187.17; Commissioners Warrants $39,245.51.

MFIP Contract Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Rural Minnesota Cep, Inc. contract and for Chair Jon Waibel, and Social Services Director Amy Ballard to sign the same.

Children’s Mental Health Screening Grant Contract Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Children’s Mental Health Screening Grant Contract between Lake of the Woods County and Department of Human Services, Behavioral Health Administration.

Phone Stipend Approval Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve a phone stipend for Social Worker Shayla Risser effective December 1, 2025. 

Auditor/Treasurer Claims Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $76,599.54; Road & Bridge $23,334.50; Solid Waste $31,278.88.

Northwest Community Action-Small Cities Rehabilitation Grant Agreement Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Small Cities Rehabilitation Grant Agreement and for Chair Jon Waibel to sign the same.

Credit Card Approval Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the credit card requests for Border Bank as presented.

Public Works Updates County Engineer Anthony Pirkl gave a brief update stating there were not many projects taking place at this time.

Tobin Fisheries Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously with Commissioner Buck Nordlof abstaining to extend the offer for Tobin Fisheries until the next board meeting on November 25, 2025.

RFP HVAC SYSTEM Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve beginning the RFP process for the HVAC System in the main county buildings.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the request to advertise, interview, & hire an Administrative Specialist for the Sheriff’s Office at Grade 13, Step 1, $26.17 per hour at 273 points.

Permission to Advertise-PT E911 Corrections Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise for a part-time E911 corrections position at Grade 12, $24.84 per hour at 253 points.

Overtime Approval Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve overtime hours for Deputy Auditor-Treasurer Julie Berggren to assist with training in the Sheriff’s office to be paid for out of the Sherrif’s budget.

Appraiser I to Appraiser II Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve Kristi Roth as Appraiser II at Grade 14, Step 3, $29.95 per hour at 316 points effective November 10, 2025.

Heating Service Agreement Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve option 2 of the heating services agreement with TRANE for a three (3) year contract and for Chair Jon Waibel to sign the same.

Stipend Approval-Sheriff’s Office Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve a stipend for Jill Hasbargen-Olson and Tami Mauer for ten (10) hours of overtime per pay period retroactive to 10/13/2025 until the position of Administrative Specialist is filled.

Airmed Update Manager of Strategic Partnerships Wes McAden reviewed services offered by Airmed for Lake of the Woods County residents and reviewed the contract for 2026. 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the contract between Lake of the Woods County and Airmed effective January 1, 2026.

Department of Correction District Supervisor Janelle Cheney reviewed the 2026 budget and community supervision program.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to authorize the Land & Water Director Josh Stromlund to execute the FY2026 and 2027 State of Minnesota Board of Water and Soil Resources Natural Resources Block Grant Program Grant Agreement in the amount of $153,648.00 on behalf of the County Board Chair.

Set Work Session Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for December 16,2025 following the regular board meeting.

Adjourn Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to adjourn the meeting at 9:50 a.m.