School Board Organizational Meeting Minutes

 

5:30 PM - ITV Room

Members Present:  Boyd Johnson (Chair), Robyn Sonstegard (Vice Chair), Jerem Haack (Clerk), Craig Severs (Treasurer), Kayla Johnson (Director), Nathan Hayes (Director)                          

Motion by Jerem Haack second by _Robyn Sonstegard_ to approve the agenda.

SeversYea, B. Johnson Yea, Hayes Yea, Sonstegard Yea, K. Johnson Yea, Haack Yea  Motion passes (6-0)

I’ll open the floor for nominations for Board Chair. 

a.     Jerem Haack nominates Boyd Johnson for Board Chair​        

Vote: Severs votes   Yea for B. Johnson , B. Johnson votes    Yea for B. Johnson  , Hayes votes    Yea for B. Johnson  , Sonstegard votes    Yea for B. Johnson  , K. Johnson votes    Yea for B. Johnson  , Haack votes    Yea for B. Johnson

            (The new Chair takes over the meeting following the vote on Board Chair.)

 I’ll open the floor for nominations for Board Vice Chair.

b.     Jerem Haack nominates Robyn Sonstegard for Board Vice Chair​  

Votes: Severs votes    Yea for Sonstegard  , B. Johnson votes    Yea for Sonstegard  , Hayes votes    Yea for Sonstegard  , Sonstegard votes    Yea for Sonstegard  , K. Johnson votes    Yea for Sonstegard  , Haack votes    Yea for Sonstegard

I’ll open the floor for nominations for Clerk.              

c.     Boyd Johnson nominates Jerem Haack for Clerk​

                                               Votes:  Severs votes    Yea for Haack  , B. Johnson votes    Yea for Haack  , Hayes votes    Yea     for Haack  , Sonstegard votes    Yea for Haack  , K. Johnson votes    Yea for Haack  , Haack                                        votes    Yea for Haack

            Jerem Haack received a majority of the votes cast and is elected Clerk.”

I’ll open the floor for nominations for Treasurer.  

d.     Jerem Haack nominates Craig Severs for Clerk​

Votes:  Severs votes    Yea for Severs  , B. Johnson votes    Yea for Severs  , Hayes votes    Yea for Severs  , Sonstegard votes    Yea for Severs  , K. Johnson votes    Yea for Severs                          , Haack votes   Yea for Severs___

Motion by Robyn Sonstegard second by Craig Severs to set meeting dates for 2025 as presented (all Working Session @ 6:00 PM, Regular Meeting @ 7:00 PM in ITV Room):

February 24, March 24, April 28, May 19, June 23, July 28, August 25, September 22, October 27, November 24, December 15.  Motion passes (6-0)  

a.     Financial Institutes & Depositories:  Motion by Kayla Johnson second by Robyn Sonstegard to name Border Bank, US Bank, Wells Fargo Bank, Minnesota Trust and MSDLAF as designated depositories.  Motion passes (6-0)  

b.    Chief Financial Officer with Authorization:  Motion by Robyn Sonstegard second by Kayla Johnsonto designate the Superintendent as Chief Financial Officer of the District with authorization to pay bills in advance.  Motion passes (6-0)   

c.     Authorization of Electronic Transfers:  Motion by Robyn Sonstegard second by Craig Severs to authorize Superintendent and Business Manager to make Official District Electronic Transfers.  Motion passes (6-0)   

d.    Legal Counsel:  Motion by Kayla Johnson second by Robyn Sonstegard to appoint Pemberton Law Firm as legal counsel for the School District for 2025.  Motion passes (5-1)

e.     School Board Compensation:  Motion by Jerem Haack second by Nate Hayes to set Board Compensation for 2025 at $75.00 per meeting, Board Chair at $100.00 per Board Meeting.  Motion passes (4-2) 

f.      Official Newspaper:  Motion by Kayla Johnson second by Nate Hayes to name The Northern Light Region as the official newspaper for the school district.  Motion passes (6-0)

g.     Mileage Allowance:  Motion by Robyn Sonstegard second by Craig Severs to set the mileage reimbursement rate for 2025 at the IRS rate of $0.70, or $0.19 per mile if personal vehicle is used by choice.  Motion passes (6-0)

h.    Meal Allowance:  Motion by Jerem Haack second by Robyn Sonstegard to set meal allowance for 2025 at $50.00 per day.  Motion passes (6-0)

Motion by Robyn Sonstegard second by Jerem Haack to make Committee Assignments for 2025 as presented.  

Human Rights Officer (1): Jerem Haack
            BRIC Board Representative (1): Nate Hayes

MSHSL Representative (1): _Kayla Johnson

Certified/Classified Staff (3): Kayla Johnson, Jerem Haack, Robyn Sonstegard

Non-Certified Staff (3): Nate Hayes, Boyd Johnson, Craig Severs   

Activities & Community Education & Wellness (2): Robyn Sonstegard, Jerem Haack

Budget and Finance (3):  Boyd Johnson, Robyn Sonstegard, Kayle Johnson

Calendar Committee (2): Nate Hayes, Craig Severs

Facilities and Transportation (3): Boyd Johnson, Craig Severs, Jerem Haack

Health and Safety (2): Robyn Sonstegard, Craig Severs

Meet and Confer (2): Jerem Haack, Nate Hayes

Policy Manual (2): Boyd Johnson, Nate Hayes

School Forest (2): Craig Severs, Jerem Haack

Comprehensive Achievement, Instruction & Professional Development (3): Robyn Sonstegard,

Kayla Johnson, Boyd Johnson  Motion passes (6-0)  

  9.       Adjourn by Chair Boyd Johnson at 6:33 PM.